Workflow opportunity to assess
Bring the differences
into focus.
Assess reconciliation and pool-reporting workflows that prepare a traceable workpaper for your finance team to review.
Statements, spreadsheets and accepted business rules
Matched items and differences for finance review
Preparation time, corrections and unresolved differences
Reconciliation workpaper
Sources stay visible. Unresolved items have an owner.
Concept only. Sources, rules and acceptance criteria are agreed during discovery.
Spend review time on the exceptions.
Information arrives through operational systems, statements and spreadsheets. Start with one reconciliation where matching records and explaining differences take repeated effort. Define the period, source fields and intended reviewer.
Make the rule behind the number visible.
Document vessel and voyage identifiers, currencies, cut-off dates and the relevant pool rules. Use validated calculations where required and identify suggestions that need finance approval. Every proposed explanation should retain its source.
Keep the accepted record clear.
The designated ledger or reporting system remains authoritative. Agree any posting permissions, checks and recovery process separately. Customer access boundaries also apply to sensitive rates, counterparties and allocation information.
Measure the whole review.
Compare preparation time, unresolved differences, corrections and reporting turnaround with the baseline. Include reviewer effort and running cost. A successful pilot should support a defined decision about production or a change in scope.
BUILD AROUND YOUR ENVIRONMENT
A FEW USEFUL ANSWERS
Before we start.
Can it apply our pool allocation rules?
Rules must be documented, authorized and tested. The appropriate implementation depends on the calculation and systems involved.
Is this an audited reporting system?
This page describes a proposed supporting workflow. Accounting policies, audit responsibilities and approvals remain defined in the customer’s process.
Will information be shared with other customers?
Permitted use and customer separation must be explicit in the deployment terms. Cross-customer use requires a separate rights and risk assessment.
YOUR NEXT WORKFLOW
Put a real task
on the table.
Bring the process, the people and the problem.
We’ll help define a useful starting point.